the GOOD, the BAD, & the UGLY

Supporting strategic management in volunteers

When volunteering really works, there’s not much of a limit to what can be achieved. You’re a team, you’re capable, you’re motivated and you’re essential. But none of this happens without proper co-ordination and behind every great team of volunteers is a manager working extremely hard to keep it all together.

Unfortunately, not every team is successful, and not every experience is positive. Have you ever volunteered and thought to yourself “I’m in the wrong place”? Ever found yourself with next to nothing to do and nobody to answer to? How badly can volunteering go? What happens when it goes sour? How does this happen? How can you prevent it?

Whether you’re the one in charge, or the one giving up your time, everybody has their horror story to tell. Voluntary Action Harrow (VAH) wants to help you avoid the worst mistakes and learn from the best practices, so please share your tales of volunteer management done right and wrong.

We want to hear it all, the GOOD the BAD & the UGLY, click here to get involved and share your experiences.

[wptabs] [wptabtitle] the GOOD [/wptabtitle] [wptabcontent]

When a volunteer experience is good, it can pave the way for a lifelong passion and loyalty to your organisation, and perhaps influence career choices. They may choose to become a trustee (#trustee2b) and help with the running of the organisation,or become an advocate, campaigning for your cause.

Seeing the personal development of a volunteer is a good reflection on the volunteer manger, showing the organisation is committed to the principles of good volunteer management practice.

For example: “My focus was on developing volunteers skills so I could better provide appropriate support. This was done by introducing feedback, evaluating and recording the achievements of volunteers. I could then efficiently measure their impact.”

#GOODvm

[/wptabcontent] [wptabtitle] the BAD [/wptabtitle] [wptabcontent]

When a volunteer experience is not so good, it can be unrewarding and de-motivating, generating thoughts that the time would be better spent elsewhere. This may come from a lack of understanding or support from fellow non-profit staff for volunteer managers, or, might be evidence of a bad volunteer program.

There is often enormous pressure from higher management to simply recruit volunteers who will blindly put in 20 or 40 hours a week to help reduce the workload, leaving the volunteer feeling unappreciated and overworked. When effective management is seen as the last priority, the volunteering experience suffers, and can turn bad.

For example: “I was under so much pressure to reach my key performance indicators (KPIs) for the funder, I didn’t have time to actually manage them.”

#BADvm

[/wptabcontent] [wptabtitle] the UGLY [/wptabtitle] [wptabcontent]

Lack of support, the feeling of being overwhelmed, burnt-out or bogged down, unrealistic targets, difficult volunteers, and general negativity – can develop bad experiences into ugly experiences.

Whilst voluntary and community sectors have faced ongoing challenges with funding cuts, closures, mergers and competition – when volunteering goes horribly wrong, it can have disastrous effects on the organisation
involved. It can be really upsetting either to the volunteer, manager or worse the service work.

For example: “I was so stressed I used to just cry in the office.”

#UGLYvm

[/wptabcontent][/wptabs]

Our volunteer manager’s consultancy package is designed to cover a full range of volunteer issues from developing the GOOD, preventing the BAD & avoiding the UGLY. For more details, please click here.

How To Get Involved:

  • Comment below
  • E-mail Alex (alexbuckmire@voluntaryactionharrow.org.uk)
  • Tweet us or join-in the conversation using hashtags: #GOODvm, #BADvm, #UGLYvm

*Please do not reference any organisation by name

Thank You Volunteers (#IVW)


On 5th December at St. Georges Shopping Centre in Harrow Town Centre, VAH celebrated International Volunteers Day (IVD2012) by organising a Volunteers Fair.  We got back on Wednesday and thought a day is not enough time to celebrate and thank all the work volunteers do. We need at least  a week. If you agree with us tweet:

“Why have a day when you can have a week” @UN please turn #IVD2013  to #IVW2013 to thank all the #Volunteers!

To celebrate International Volunteers Day we invited local volunteer organisations to come and have a stall in St Georges Shopping Centre to inform the public of volunteering opportunities with in Harrow. We were joined by Mind in Harrow, Friends of St. Marks Hospital, Harrow Mencap, Volunteer Centre Harrow, HASVO (Harrow Association for Somali Voluntary Organisations) who all came to inform the general public about the local volunteering opportunities and celebrate their volunteers.

A big thank you to all those involved for helping us celebrate this special occasion  and for all the people in Harrow who signed up there name to volunteer.

Thanks to all the Volunteers out there!

Caren Duhig has also written a fantastic poem about her volunteering experiences:

Coming Home…
I had just graduated and was at a loose end,
Existing on benefits, and in need of some friends,
Single mum to a baby, in a private rented flat,
Saw years ahead of me, spent just like that!
After dropping her to nursery I had nowhere to go,
My life was so mundane, and I felt damn so low.
So I popped down the Job-Centre, just by the Hill,
And was directed to volunteering, which gave me the will!
After chatting to Sarah, I was so excited,
And my hopes for the future were permanently ignited!
So I worked as an editor of VHorizon, our newsletter,
And my skills and my prospects grew gradually better!
I used new programmes in Photoshop and Word,
And learned new types of software that once seemed blurred.
I held interviews, edited docs, and printed final pieces,
And smoothed over the fabric of my life’s folded creases.
Feeling upbeat, dynamic, and full of hype,
I communicated my joy though Facebook and Skype!
I loved being a parent and a valued volunteer,
And both of these responsibilities I held very dear.
Being a volunteer offered me a new way of thinking,
A challenge to focus on, which held me up when I was sinking.
When employers see volunteering on my Curriculum Vitae,
They’re very impressed and rarely turn me away.
It’s given me something to strive to, a goalpost in which to score,
Because for my baby and myself, I know I want much more.
I’ve met so many friends along the way, people who I hold dear,
I feel like part of a family, surrounded by people who care.
It’s helped me find a place in my community, a standing of my own
Now I can give something back to Harrow, a town that I call home.
Click to Download

Recruiting New Volunteers

The first few weeks after volunteers have been recruited are the most crucial; this is when an organisation makes a lasting impression on the volunteer.

I’ve had good and bad experiences myself when I’ve been recruited as a volunteer that reflected on the amount of time I have spent with them as a volunteer. Luckily, when I was first recruited it was a good experience that meant I didn’t get put off volunteering. In fact it was very much the opposite I became enthralled by it and couldn’t believe I had found something I was so interested in, as I didn’t know what career path to take. I ended up staying with that organisation until this very day and have nothing but positive words to say. On the other hand, something I don’t like talking about that much is the negative experience I had in volunteering. In my opinion this was down to the lack of interest in my skills and more interested in just getting any volunteer in. I also had no support, which was surprising giving the amount of support they give to service user, I could feel myself becoming less and less motivated and, yep, left.

Work ethic of new volunteers starts high and this energy and enthusiasm needs to be maintained if volunteers are going to have any real impact. When anybody starts a new job they feel they are going to change the world, after a few weeks or months this flame soon dies down, but what is interesting is how some people keep this flame burning high and do it for free. I believe it’s a mixture of things that keep volunteers with that energy they had when they first came in, from good management and allowing them to express themselves on a daily basis. making sure you recruit the right person is of course very important, if volunteers have some skills that they can teach the rest of team and the team are genuinely interested, then who wouldn’t love that feeling and want to stay – everybody loves teaching other people about what they are passionate about and good at.

We have just recruited a new volunteer in our marketing department who has injected some energy and creativity in that side of our work.  Alex, our new marketing volunteer has fantastic marketing skills, coupled with a bright personality and who is someone eager to learn, the Voluntary and community sector is lucky to have someone like him. The most important thing in the relationship we have with our volunteers is that it is beneficial to both of us so , for example, Alex can gain skills and experience in an environment where he can develop, whilst VAH can benefit from his skills he has and the work he is producing – and its also good for team morale – gives everyone a bit of a kick up the backside when someone new comes in to show off their skills to the volunteer, which also says to them: you can learn here; and we can learn from you.

Recruiting volunteers is different from recruiting employees because employees get paid and will continue to show up even if they are not motivated by the work. I have had paid jobs in the past where even though I have been working with volunteers, I just didn’t like the system, I felt volunteers are being used rather than being a mutual partnership. In this case, the organisation will want them to stay, of course they do, work is getting done, but how does the  volunteer feel when they come in and are giving roles that doesn’t match their skills and ambition along with know one talks to them, which is a great way to give indirect support. They are soon going to get de-motivated, and come in less and less that leaves more work to do in recruiting and training again for the organisation. A paid employee will stay because they are getting paid. Volunteers need to be treated with respect and recruiters need to think about how they can motivate them to stick around as their potential will soon be seen by another organisation.

There are many different ways to recruit volunteers now due to the ever increasing use of social media in the workplace. We recruited our volunteer through Gumtree, a new, popular source of recruiting volunteers, which we have had a huge amount of success from. Harrow doesn’t have a full-time volunteer centre at this moment, but one day per week which has been managed by Volunteer Centre Hillingdon. People are now turning to online resources to find placements; organisations are now using Facebook and Twitter to advertise, a free simple way to recruit volunteers. There are also still more traditional places to recruit volunteers like Do-it but we need to be more original when advertising these days. One idea for organisations is to speak to local estate agents and ask them to put an advertisement in newsletters they give to people who are just moving into the borough and who may want to do get involved in the community and meet some new people.

Everyone is different, we all have different skills and interests and it doesn’t matter what age we recruit volunteers we all have expertise, its just hard for organisations trying to target and utilise them effectively. It doesn’t matter what age someone is, if they have some skills we need to let them show it off. As social media is becoming so popular in the workplace these days we need to exploit this and learn from the people who know about this, such as the younger generation. Life’s hard for young people aged between 16-24 when there are no jobs out there, but they have skills that can be put to good use that they can also benefit from. If someone has skills, let them express themselves and listen to their ideas, it also adds a great motivating factor to the rest of the team that also gives the volunteer a great impression that they are volunteering for a vibrant, committed organisation.

Robert Range

robertrange@voluntaryactionharrow.org.uk